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Corporate Records Management
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Corporate Records Management is a business within Company in place to provide:
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Hard copy and electronic management of Corporate Records.
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Records identification and classification.
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Consulting and support for Office of General Counsel, EH&S, Tax, Other Business Units.
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PolGroup Solution
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Implemented StrategicValueWare Tailored Scan and indexing
solution based on PolGroup Solution Tailored Code and Xerox's
DocuShare Electronic Document Repository with integrated
functionality for Xerox Corporate Records Management.
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Implemented "Tamper Proof" role-based security to ensure preservation of record content.
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Implemented Scanning, Imaging, and easy Indexing process available within the worldwide network.
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Implemented single web-based front end for users.
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Day to Day Administration - by local staff
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Meet US Department of Defense requirement - "Tamper Proof" preservation
of record content.
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Scan Records from locations all over the world into the system with
automated way to index 40+ fields of metadata and populate the system
with that information.
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Ease of use by local and Records Management staff within the Intranet.
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Compliance with US DoD requirement.
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Streamlined workflow for record input and classification.
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Compliance with Business Resumption Plans.
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Training minimal for end-users and records managers alike.
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Customized view of records for each business unit.
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Better access to heavily regulated records.
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Local staff can administer the system - not outside.
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